Last Updated: February 18, 2026
Firman Solutions ("we", "us", or "our") respects your privacy and is committed to protecting the personal information of our workforce, including job seekers, consultants, and employees. This Workforce Privacy Policy ("Policy") describes how we collect, use, disclose, and protect your personal information in connection with our staffing and recruitment services.
Information We Collect
We collect personal information that you provide to us directly when you apply for positions, register for services, or interact with our platform. This includes:
- Personal Identifiers: Name, email address, phone number, address, SSN, date of birth
- Professional Information: Resume, cover letter, work history, education, certifications, skills
- Financial Information: Payment details, tax forms, banking information (when applicable)
- Health Information: Medical records, vaccination status, disability information (when required for placement)
- Background Check Data: Criminal history, credit reports, employment verification, education verification
- Technical Information: IP address, browser type, device information, cookies
- Audio/Visual Information: Recorded interviews, photos, videos (when applicable)
How We Use Your Information
We use your personal information to:
- Provide staffing and recruitment services to match you with suitable employment opportunities
- Verify your qualifications, credentials, and eligibility for positions
- Conduct background checks and reference validations
- Facilitate onboarding, payroll, and benefits administration
- Communicate with you about job opportunities and services
- Comply with legal obligations and regulatory requirements
- Improve our services and user experience
- Prevent fraud and ensure security
We process your information based on our legitimate business interests, to fulfill our contractual obligations, to comply with legal requirements, or when you provide consent.
Sharing Your Information
We share your personal information with:
- Client Companies: Potential employers for which we are recruiting
- Service Providers: Third-party vendors that assist with background checks, payroll, benefits, and other services
- Legal Authorities: When required by law or to protect our legal rights
- Business Partners: Affiliates and subsidiaries within our corporate family
We do not sell or rent your personal information to third parties for marketing purposes. We only share information as necessary to provide our services or as required by law.
Data Security Measures
We implement appropriate technical and organizational measures to protect your personal information against unauthorized access, alteration, disclosure, or destruction. These include:
- Encryption of data in transit and at rest
- Secure access controls and authentication
- Regular security audits and vulnerability assessments
- Employee training on data protection practices
- Secure disposal of personal information when no longer needed
- Compliance with industry standards like SOC 2 and ISO 27001
Your Rights & Choices
Depending on your location, you may have the following rights regarding your personal information:
- Access: Obtain confirmation of whether we process your personal information and access to such information
- Correction: Correct inaccurate personal information we hold about you
- Deletion: Request deletion of your personal information in certain circumstances
- Portability: Receive a copy of your personal information in a structured, machine-readable format
- Restriction: Restrict the processing of your personal information in certain circumstances
- Objection: Object to the processing of your personal information
- Withdraw Consent: Withdraw consent where processing is based on your consent
To exercise any of these rights, please contact us using the information provided in the "Contact Us" section below.
California Privacy Rights
If you are a California resident, you have additional rights under the California Consumer Privacy Act (CCPA):
- Notice of Collection: We must inform you about the categories of personal information we collect and the purposes for which they are used
- Right to Know: Request details about the specific pieces of personal information we have collected about you
- Right to Opt-Out: Direct us not to sell your personal information
- Right to Non-Discrimination: Exercise your privacy rights without facing adverse consequences
We do not sell personal information as defined under the CCPA. We do not knowingly sell the personal information of minors under the age of 16.
Other US State Privacy Rights
Residents of certain other US states (including Virginia, Colorado, Utah, Connecticut, and Texas) may have similar privacy rights under their respective state laws. These rights typically include:
- Right to confirm processing of personal data
- Right to access your personal data
- Right to correct inaccurate personal data
- Right to delete personal data
- Right to opt-out of targeted advertising and data sales
To exercise any of these rights, please contact us using the information provided in the "Contact Us" section below.
International Data Transfers
Personal information that is shared with affiliates and third parties as described in this Policy is done in compliance with requisite protections under applicable data protection laws. In accordance with these laws, transfers of personal information are conducted through mechanisms and with protections that comply with applicable laws (such as data transfer agreements that contain standard contractual clauses adopted by the European Commission, Information Commissioner, and/or Federal Data Protection and Information Commissioner). In certain circumstances, courts, law enforcement agencies, regulatory agencies or security authorities in those other countries may be entitled to access your personal information.
By using our services, you understand and agree that we may share your personal information among our affiliates, our service providers, and other third parties, which may be located in countries outside of your own.
Contact Us
If you have questions about this policy, concerns about our data practices, or wish to exercise your privacy rights, please contact us:
We will respond to all requests within the timeframes provided by applicable privacy laws.